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How to Become a Medical Administrative Assistant

Medical Administrative Assistants help keep offices running by:

• Coordinating office activities
• Managing phone, mail, and electronic communications
• Scheduling meetings and appointments
• Maintaining databases, spreadsheets, and files
• Creating presentations
• Managing office equipment and supplies
• Training and orienting office staff

Secretaries have similar responsibilities to administrative assistants, but usually perform more clerical and fewer management tasks.

In medical offices, the responsibilities of administrative assistants are geared toward the office’s healthcare activities. In addition to the duties above, medical administrative assistants may also:

• Transcribe medical dictation
• Help physicians prepare reports, articles, and presentations
• Arrange for patient hospitalizations
• Take basic medical histories
• Order medical supplies

Medical Administrative Assistant Career Training

To do this work, administrative assistants must know medical terminology and how to use computer software packages. Office personnel also need good interpersonal skills. You can learn to be a medical secretary or administrative assistant through a specialized training program. Increasingly, employers look for job candidates with bachelor’s degrees.

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